Pennsic University Tent Use Policies

  1. Pennsic University tents may only be used for activities approved by the University Chancellor or other member of the Pennsic senior staff as designated by the Chancellor.

  2. Pennsic University tents may not be reserved for private, individual, or household parties at any time.

  3. Sleeping or camping is prohibited in Pennsic University tents, except in cases of extreme emergency (i.e. a severe storm or other natural disaster in which Pennsic staff have designated the University tents as a shelter point).

  4. Instructors should make an effort to leave tents as clean as possible at the end of each class. Please be courteous to the instructors and students following you and pick up after yourself!

  5. While most tents have power outlets, the total amount of electrical power available to the University is limited. To prevent blown fuses, electrical outlets in the tents should be used only for class-related activities (i.e. running a computer and/or projector for a lecture). Use of any equipment requiring significant power draw or running for longer than a normal class time (120 minutes, maximum) must be approved by the University Chancellor.

  6. If your class requires use of a heat source (including, but not limited to: candles, camp stoves, hot plates, charcoal burners, Sterno® cans, propane torches), you must obtain prior approval of the University Chancellor or designate. Failure to receive prior approval may result of the cancellation of your class.

    1. Classes using heat sources must move tables as far away from tent walls as possible to minimize the chance of damage to the canvas.
    2. Small open flame sources such as candles or Sterno cans must be placed on a fireproof surface to prevent damage to tabletops.
    3. Larger flame sources such as camp stoves or charcoal burners must be securely set on a level tabletop and make use of a flame shield/windbreak if available.
    4. Propane torches, such as those used for glass bead making, must be securely affixed to the edge of the table (not hand-held or standing on the tabletop) at all times and pointed away from tent walls.
    5. All active heat sources must be supervised at all times.

  7. If your class involves glassmaking or working with hot glass or hot/melted metal, you must obtain prior approval of the University Chancellor. Without this approval, your class will not be scheduled.

    1. When working with hot glass, a heatproof surface must cover all tabletops to reduce the possibility of damage or fire.
    2. You must devise a way of collecting any fragments of broken glass from the tent interior to avoid the possibility of injury to others.

  8. If your class includes a process that may produce sharp fragments or shards (including but not limited to wood- or metalworking), you must devise a way to collect any sharp fragments from the tent at the end of your class to avoid the possibility of injury to others.

  9. Privately-owned motorized vehicles may deliver goods such as class materials to the perimeter of the University grounds but cannot remain there for the duration of the class and must be removed immediately after delivery is made. There is no parking on University grounds. You may not drive inside the perimeter without prior approval from the Chancellor or designate.
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